Lost Books



Lost Book Definitions

Positions

  • Circulation Daytime Supervisor
  • This staff member will be responsible for printing and separating the various item records/reports and distributing them to the appropriate Lost Book Coordinator/Departmental Locate Clerk.
  • Lost Book Coordinator
  • Refers to the staff member in Reference Services who processes lost books.
  • Circulation Locate Clerk
  • This title refers to the Circulation staff member who is responsible for searching and processing locate cards.
  • Departmental Locate Clerk
  • This title refers to the staff member assigned to handling lost books for their collection area. Such as Latin American Library, Music, Math, Architecture and Special Collections.

Status

  • Missing
  • Items not found in the stacks and reported to the Circulation desk or the special library collections (Music, Architecture, Latin American Library and Special Collections).
  • Lost - Library Applied
  • Items reported "missing" and are more than ninety days old.
  • Lost - System Applied
  • An overdue item charged to a patron that has reached more than sixty-seven days past due.

Workflow Overview

Patron reports item missing or item is overdue more than sixty-seven days past due

Circulation Daytime Supervisor - Discharges the lost item from the patron record, prints and forwards the item record .Circulation Locate Clerk/Departmental Locate Clerk Changes the status of the 'Missing' item to 'Lost - Library Applied', prints and forwards the item record.

Departmental Locate Clerk/Lost Book Coordinator - Receives the item record printout, creates a file of lost items, searches for replacement information in various sources, forwards this information to the subject bibliographer.

Subject Bibliographer - Receives the item record printout and replacement information for consideration, decides to replace, withdraw, or do out-of-print search, returns this information to the Departmental Locate Clerk/Lost Book Coordinator.

Departmental Locate Clerk/Lost Book Coordinator - Updates the file of lost items by indicating the subject bibliographer's decision,places a note on the item record in the Circulation module of Voyager indicating the decision, forwards all information to Cataloging.

Cataloging - Withdraws or suppresses item record, suppresses bibliographic record in Voyager,deletes OCLC holdings, forwards items that needs replacement.

Monographs Acquisitions - Orders replacement items in Voyager, charges replacement to Lost Book fund.