Putting Items on Reserve


Please note that only faculty and teaching staff can place materials on reserve.
Howard-Tilton Reserve
Books

To place books on reserve, please bring them directly to the Check-Out Desk, along with the completed Book Reserve Form or you can fill the form out online here. Printed copies of this form are also available at the Check-Out Desk. Contact Hayden Battle at (504) 865-5689 for more information.

Articles & Book Chapters

Journal articles or book chapters may be placed on electronic reserve using the Canvas course management system. This system allows professors to place copies of articles and chapters in PDF format on individual class web pages. For more information about Canvas, contact the Faculty Technology Lab at (504) 862-8594.

Media

To place video or sound recordings on physical reserve, please complete the online Media Reserves Form . Items will be placed on reserve for courses in the order they are received. Please contact Media Services by phone (504 865-5642) or email if you experience any problems or have questions with the form.

To place sound recordings on e-Audio Reserves, please complete the online e-Audio Reserves Form . Please note, Media Services will digitize tracks from recordings already in the Library‚Äôs collection. If the Library does not yet own the recording, we will make every effort to purchase it. Streaming, non-downloadable e-Audio Reserves will be made accessible through the Sharestream plugin in Canvas only to students enrolled in your course. Please contact Media Services by phone (504 865-5642) or email if you experience any problems or have questions with the form.

Architecture Reserve
Books
To place books on reserve at the Architecture Library, please bring them directly to the Architecture Check-Out Desk, along with the completed Architecture Book Reserves form or fill the form out online here.
Articles & Book Chapters
Journal articles or book chapters may be placed on electronic reserve using the Canvas course management system. This system allows professors to place copies of articles and chapters in PDF format on individual class web pages. For more information about Canvas, contact the Faculty Technology Lab at (504) 862-8594.
Reserves Policy
Instructors are encouraged to place books, chapters, test examples, and other study materials on reserve at the Check-Out Desk. Loan periods for reserve materials vary from two hours to three days. Student should return reserve materials directly to the Check-Out Desk to avoid fines. During the last two weeks of the semester, all reserve materials are placed on two hour reserve and are restricted to use within the building, to give all students the opportunity to complete their assigned readings. The library has reserve policies for faculty submitting and students using library reserves.
For Print Reserves:
  • Only materials (books, pamphlets, etc.) which are designed and required in course work should be placed on Reserve. There are limitations on Reserve shelving space, therefore there is a limit of 50 items for any one course.
  • The list of reserve items must be submitted on the Reserve Request form. The form can be picked up at the Check-Out Desk or downloaded from our web site.
  • Personal books may be placed on Reserve, but the library is not responsible for loss or theft.
  • Material borrowed through Interlibrary Loan from another library may not be placed on Reserve.
  • If material requested for Reserve is housed in one of the other libraries or branches, e.g. Math, Architecture, etc., a notation will be placed on the course list advising that the material is available at that location.
  • Non-book materials (Pamphlets, reprints, etc.) must be forwarded to the Library in suitable binding with the course number, title, and the instructor's name clearly indicated on the cover.
  • Materials may be kept on Reserve only for the duration of the specific course for which they are required, and they will not be allowed to remain semester after semester.
For Electronic Reserves:
  • It is the responsibility of the faculty member to oversee the placement of electronic reserve items on the Canvas course management system. The staff of the Faculty Technology Lab, located on the third floor of the library, can assist faculty in scanning and formatting documents to place on Canvas. They can be reached at (504) 862-8594.
Reserve Processing Time Standards
Print Reserves
Print Reserve items will be available within 48 hours of submission. 
Electronic Reserves
Faculty members should scan their own materials for placement on the Canvas system. If any faculty members require assistance, please see the Faculty Technology Lab on the third floor of the library. Please remember that the beginning of the semester is a busy time, so allow enough time to scan and post your articles.
Copyright Restrictions
Print Reserves
Only a single copy of copyrighted material will be accepted for Reserve. The instructor will be responsible for providing the copy and it must contain on the face the copyright statement: NOTICE:This material may be protected by Copyright Law (Title 17 U.S. Code) Continued use of such a copy for Reserve (for more than one semester) will not be permitted. Photocopied material will automatically be withdrawn from Reserve and returned to the instructor at the end of each academic semester.
Electronic Reserves
Materials protected under federal copyright law may remain on the Electronic Reserve System for one semester. If materials are needed for more than one consecutive semester, copyright permission must be obtained from the publisher. It is the responsibility of the faculty member to obtain copyright permission. A copyright notice will be displayed on each course web page.
General Reserve Rules
Books can be placed on 3-day, 1-day, or strict reserve as directed by the instructor. During the final examination period each semester, all books on Reserve become strict 2-hour books.
All reserve books must be returned directly to the Check-Out Desk. If books are left on study tables or dropped in the outside or inside book bin, the student will be responsible for all fines incurred before the books are returned to the Check-Out Desk.
3-Day & 1-Day Reserves
Books in this category may be taken out of the library for the number of days indicated and are due at any time on the due date.
Fines are $.60 per day until the book is returned or until a maximum of $20.00 is reached.
Strict Reserves
Books in this category cannot be checked out to be taken out of the building, and have a strict 2-hour time limit. Fines are $1.00 per hour until the book is returned or until a maximum of $20.00 is reached.
Renewals
1-day and 3-day reserves cannot be renewed. Strict 2-hour reserves may be renewed only twice.
3 Day & 1 Day Media
Media may be taken out of the library for the number of days indicated and are due any time on the date due. Fines are $1.00 per day until the media is returned or until a maximum of $20.00 is reached.