Faculty Studies Policy

  • All full-time members of the University faculty on the Uptown campus on active status and Emeritus faculty, except those faculty members associated with the Law, Business and Medical Schools, are eligible for faculty studies in the Howard-Tilton Memorial Library. Adjunct Faculty are not eligible.
  • Faculty studies are intended for faculty with projects that require extensive use of library materials which cannot, or can only with difficulty, be used away from the library.
  • Faculty studies will be for research and scholarship only and will not provide office or conference space as such. Using the study simply as a convenient place for storing books or other materials is not considered an appropriate use of a study. Faculty studies are in no way to be considered personal offices or "belonging" to the faculty member.
  • Applications for faculty studies will be made in writing to the Dean of Libraries on application forms available from the Library Dean's Office or by submitting the Faculty Study Application form online. Studies are assigned by the Dean of Libraries on a first-come, first-serve basis.
  • Because of the demand for faculty studies and their intended purpose as an aid to faculty making extensive use of library materials, assignments are for one academic year beginning mid August and ending the following July 15th. At the end of one year, individuals with an existing faculty carrel must reapply in writing no later than July 15th.
  • Since the studies are designed for double occupancy, two faculty members are assigned to each study in order to accommodate as many faculty members as possible. In the event that there are more studies than applicants, single occupancy is assigned.
  • A small number of studies will be reserved for research-active emeriti and visiting faculty.
  • Post-Doctoral Faculty may apply for a study. Post-Doctoral applications will be considered after September 30 on a first-come, first-serve basis. Post-Doctoral Faculty are not allowed to apply for renewal and must vacate their studies by July 15 of each year. They can apply again for any studies that may be available after Sept. 30th.
  • The Head of Access Services will monitor each faculty study for both appropriate usage of the study and adherence to policy, especially the periodical and book circulation policies. Disregard for policies will result in loss of the study and its reassignment to another faculty member.
  • Faculty assigned a study must sign the Faculty Study Personal Effects and Regulations Agreement at the time a study key is issued.

Regulations for Faculty Studies

  • Faculty studies may be used only by the individuals to whom they are assigned. Faculty who "loan" their study to unauthorized individuals will lose their study privileges.
  • A $50.00 deposit will be charged for the key when the study is assigned. If the key is not returned to the Library Dean's office at the end of the designated assignment or if the key is lost the deposit will be forfeited and an additional $50.00 will be assessed to have the lock replaced and new keys made.
  • The Library Dean's Office will not open a study for any person other than the one to whom the key was originally issued.
  • Faculty studies have been furnished and equipped for faculty use. No furniture is to be moved from or introduced into them except by arrangement with the Library Dean's Office.
  • Damage to any furniture or equipment and necessary repairs or replacements should be reported to the Library Dean's Office immediately.
  • Walls and doors must be kept free of nails, tape or any other methods of affixing objects, curtains, etc. For safety reasons, the window on the door may not be covered.
  • Food is not allowed in the studies; beverages are allowed only in spill-proof container as per the Library's Food & Drink policy. Smoking is not allowed.
  • Hot pots, space heaters, etc. pose a serious fire hazard and may not be used in the faculty study.
  • It is the responsibility of the faculty member to notify the Library Dean's Office if she/he has a change in status, etc.
  • All library material that is being used in the faculty study MUST be checked out to the faculty member's library card. Periodic checks of the studies will be made and any library material that has not been charged out will be removed from the study. The faculty member will receive a notice that uncharged material has been found in the study. Should more uncharged library materials be found on subsequent inspections, the faculty member's study privileges will be rescinded.
  • Faculty members should keep the study orderly so that library items may be found easily during inspection.
  • The library is not responsible for personal property used in the studies.
  • In the event that the fire alarm sounds or an announcement to evacuate is made, faculty study occupants are required to leave the library.
  • The studies are not cleaned on a regular basis. Occupants should leave the garbage can outside the study door when it needs to be emptied.

 

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