Media Reserves


During the 2020 pandemic, the physical media reserves program was transformed into a fully digital program in order to meet new public health and safety needs without compromising the library's and the University's core mission of teaching and learning.

Looking ahead towards new pedagogical approaches that blend new ways of teaching and learning developed over the course of 2020 with traditional teaching and learning methods, Media Services is excited to now offer three media reserves models:

  • Digital (preferred) - Whenever possible, digital streaming licenses will be purchased for films that are intrinsic to the pedagogical methods and needs of a class. If a film is only available via commercial platforms, the Library will provide that information. In cases where no legal streaming edition is available via academic or commercial platforms, the Library will then digitize a physical DVD in the library’s collection and make a streaming version available to students enrolled in the class via Canvas for the duration of the semester.
  • Physical (preferred) - Physical DVDs will be placed on reserve at the 6th floor Service Desk. Students may view the films for a loan duration selected by the requesting faculty member (3 hour or 4 hours in the library, 1 or 3 days outside of the library). Faculty may check out a reserve film from their list overnight regardless of loan duration.
  • Blended - Whenever possible, digital streaming licenses will be purchased for films that are intrinsic to the pedagogical methods and needs of a class. When academic licenses are not available, the DVD will be placed on physical reserve.
Submit a Request & Guidelines


In preparing a Media Reserve Request form, faculty are urged to consider the planned used of a film relative to Fair Use and the TEACH Act.

All media reserve requests:

  • Must be required viewing for a course;
  • Must support the core pedagogical goals and methods of the course.

Titles on Digital (preferred) requests must meet these additional criteria in order to be eligible for digitization:

  • Must not be legally available via academic (e.g., Kanopy, Swank, Alexander Street Press, etc.) as well as commercial (e.g., Netflix, Amazon Prime, etc.) streaming platforms;
  • Will only be shown to students enrolled in the course;
  • The Library must own a physical edition.

When reserve requests are completed, faculty will receive a finalized Media Reserves worksheet with links to all digitally provided titles. Faculty are encouraged to embed those links in your Canvas courses and/or in your syllabi. When appropriate, titles digitized in-house will be made accessible in the Canvas course page only for the duration of the semester.

Media reserve requests are handled in the order they are received. The time required to complete a reserve request is dependent on the number of films requested, the number of films requiring licensing or purchasing, and the number of films requiring in-house digitization.

Instructions for Submitting a Request

  1. Read the Guidelines for a full description of expectations.
  2. Download and complete the Media Reserves Excel Worksheet (faculty who are using the same list as previous years need only update the course information and resubmit via the form below).
  3. Complete the submission form below (be sure to upload your completed Worksheet) and click the Submit button.

If users need to add another film to the same course after submitting an initial request, please re-upload the same Media Reserves Worksheet with the updated information.

To find the call number of a film, please use Library Search. Typical call numbers for film begin with DVD or BRV. If unable to locate a required film in Library Search, please provide at minimum the film title and director so we can verify its availability and, if necessary, purchase the film.

Please note, this form requires the use of Microsoft Excel which is available to all students, staff, and faculty through the Tulane University Software Distribution Center.

For additional guidance, please refer the online How to Submit a Media Course Reserve List or contact

"A grayscale image of cogs and gears."

Submission Form

Course Information

Course Reserve Sheet

Please submit your Media Reserves Worksheet below. You can download the Excel worksheet here.

One file only.
40 MB limit.
Allowed types: xls, xlsx.
Given limited availability during heavy times of use, we strongly advise your students to view media reserves in a timely manner throughout the semester. Further delays at media reserve circulation may be avoided if your students come prepared with a call number. We encourage you to include call number information on your viewing lists. If you would like further assistance in identifying DVD call numbers please feel free to contact lisa Hooper via email (
Additional Resources

Howard-Tilton Memorial Library. Streaming Resources at Tulane Library Guide.

Adams, Tina M. and Claudia C. Holland. 2018. “Streaming Media in an Uncertain Legal Environment: A Model Policy and Best Practices for Academic Libraries.” Journal of Copyright in Education and Librarianship 1(2), p. 2-32, doi

Association of Research Libraries. 2012. Code of Best Practices in Fair Use for Academic and Research Libraries 

Association of College and Research Libraries. 2018. Guidelines for Media Resources in Academic Libraries.

Hooper, lisa, Regina Longo, and Jennifer Zuccharo. "Digitization in the Age of COVID: Toward a Codified Community of Practice" in JCSM: Teaching Media (Spring 2021).;view=fulltext

Society for Cinema and Media Studies. 2008. “The Society for Cinema and Media Studies’ Statement of Best Practices for Fair Use in Teaching for Film and Media Educators.” Cinema Journal 47(2), p. 155-167.

Tanasse, Gisèle. "Implementing and Managing Streaming Media Services in Academic Libraries." Choice White Paper No. 8. (June 2021).